Missed Birthday Apology: PTE Write Email Question with Sample Answers

Your task

Read the situation below, then write an email of 80 to 140 words in response.

“You were unable to attend a friend's birthday party due to an urgent work commitment. Write an email apologizing for your absence and suggesting an alternative plan to meet.”

30 community answers with AI feedback

SCORE 15/15

To: Mohan Subject: Apology for Missing Your Birthday Celebration Dear Mohan, I hope this message finds you well. I am writing to sincerely apologize for not being able to attend your birthday party last weekend. Unfortunately, I had an urgent work commitment that required my immediate attention and could not be postponed. I was genuinely looking forward to celebrating with you and feel terrible for missing such an important occasion. I hope you had a wonderful time surrounded by family, and that the day was as special as you are. To make it up to you, I would love to take you out for lunch sometime this week, at your convenience. It would be great to catch up and celebrate together. Warm regards, [Your Name]
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AI Feedback

Form:

The email is 110 words long, which is within the required range of 100-120 words.

Content:

The email adequately addresses the topic by apologizing for the absence and suggesting an alternative plan to meet.

Grammar:

The email shows consistent grammatical control with complex structures and no noticeable errors.

Spelling:

There are no spelling errors in the email.

Vocabulary Range:

The email uses a broad lexical repertoire with appropriate expressions and vocabulary.

General Linguistic Range:

The email demonstrates a wide range of language with precise formulation of thoughts.

Development Structure Coherence:

The email is well-structured, with a clear introduction, body, and conclusion.

SCORE 13/15

I hope this letter finds you well. I wanted to take a moment to express my sincerest apologies for not being able to attend your birthday party. I know how much this day means to you, and it breaks my heart that I couldn’t be there to celebrate with you. Unfortunately, my mother was unwell and had to be admitted to the hospital. It was a difficult time for my family, and I needed to be there to support her and my parents. While this might not justify my absence, I hope you understand that it was an unavoidable circumstance. Your birthday is always such a special event, and missing out on it left me feeling quite disappointed. To make it up to you, I would love to take you out for lunch. Please let me know when you are free so we can spend some quality time together and celebrate your birthday on our way. Thank you for your understanding and for being such a wonderful friend. I wish you a fantastic year ahead filled with happiness, success, and everything your heart desires. Regards, [Your Name]
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AI Feedback

Form:

The email exceeds the word limit, being more than 120 words.

Content:

The email adequately addresses the topic, including an apology and an alternative plan.

Grammar:

The response shows consistent grammatical control with no noticeable errors.

Spelling:

There are no spelling errors in the response.

Vocabulary Range:

The email displays a good command of vocabulary, including idiomatic expressions.

General Linguistic Range:

The response demonstrates a wide range of language, formulating thoughts precisely.

Development Structure Coherence:

The email is well-structured with logical flow and coherence.

SCORE 12/15

Dear Sanchit, I am writing this email to discuss that I was unable to attend your birthday party due to to an urgent work commitment. Firstly, I am explaining the reason that I was involved in office meeting unexpectedly. So, I had not another option to delayed, and avoided that meeting because I am the speaker to present financial budget in front of the team. Also, I am apologizing that I was unable to attend your party as you are my one of the best friend ever. Please, forgive me regarding this matter. Furthermore, I would like to say that I will arrange meeting with you for next weekend as we will be celebrating your birthday again. Hope you understand my situation. Kind regards, [Your Name]
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AI Feedback

Form:

The email is 120 words long, which is within the required range.

Content:

The email adequately addresses the topic by explaining the absence and suggesting an alternative plan.

Grammar:

There are several grammatical errors, such as incorrect use of articles and verb forms, but they do not lead to misunderstandings.

Spelling:

There are no spelling errors in the email.

Vocabulary Range:

The vocabulary is adequate but not very broad, with some imprecise expressions.

General Linguistic Range:

The language used is clear but lacks complexity and precision in some parts.

Development Structure Coherence:

The email is well-structured with a clear introduction, explanation, apology, and alternative plan.

SCORE 12/15

Hi Marc, Hope this email finds you in good health. I am writing to apologize for not being able to attend your birthday party due to an important work commitment that I could not afford to avoid. I know I promised you that I will surely attend your party but this meeting came later and only I could have handled this as I am leading the project. I am sure you will accept my apology and I assure you that I will make for it whenever we meet next. I am free this coming weekend. Let me know if you are available too, we can plan to meet. Lastly, wish you a very happy belated birthday. Best Regards, [Your Name]
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AI Feedback

Form:

The email is 91 words long, falling between 30 and 90 words.

Content:

The email adequately addresses the apology and suggests an alternative meeting plan.

Grammar:

The email demonstrates consistent grammatical control with no noticeable errors.

Spelling:

There are no spelling errors in the email.

Vocabulary Range:

The vocabulary is sufficient but lacks idiomatic expressions and broader lexical range.

General Linguistic Range:

The language used is clear, but lacks some complexity and precision.

Development Structure Coherence:

The email is well-structured with a clear introduction, body, and conclusion.

SCORE 11/15

Subject : So sorry I missed your birthday! Hey, I am so incredibly sorry that I couldn't make it to your birthday party. An urgent work matter came up at the very last minute, and I got completely tied up. I was really looking forward, to celebrating with you and feel terrible missing out the fun. I hope you had fantastic time! To make it for it, how about I take you out for dinner to The Taj Mahal Palace, Mumbai next week? Let me know what works for you. Wishing you a Happy Birthday! With Love, [Your Name]
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AI Feedback

Form:

Word count (94) is between 50-120 inclusive

Content:

Fully addresses the task by apologizing and suggesting an alternative plan

Grammar:

Mostly accurate grammar with only minor errors

Spelling:

Maximum of two spelling or typing errors

Organization:

Well-structured with logically presented ideas and smooth transitions

Email Convention:

Correct and appropriate email formatting, including structure and tone

Vocabulary Range:

Uses a varied and appropriate vocabulary for the situation

SCORE 10/15

Dear Amanda, I know it is very important occasion for you that everyone needs to attend your birthday party, but unfortunately, I have faced an emergency work that I need to finish it very urgently. I heard that it was fantastic celebration that you all had together, but I promise that I will offer you and spend sometime so that we can go out to movie and dinner next week to compensate for what I have missed to celebrate with you. Hope your parents and brother are doing well and I wish we could meet again soon. Yours lovingly, [Your Name]
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AI Feedback

Form:

The length is between 30 and 90 words.

Content:

Adequately deals with the topic by apologizing and suggesting an alternative plan.

Grammar:

Relatively high degree of grammatical control with some errors.

Spelling:

No spelling errors.

Vocabulary Range:

Good range of vocabulary but some imprecision.

General Linguistic Range:

Sufficient range of language to provide clear descriptions.

Development Structure Coherence:

Incidentally less well-structured with some poorly linked elements.

SCORE 10/15

Subject : Apologies for not attending birthday party Dear Jay, I hope you are fit as fiddle. I would like to wish you belated 30th birthday. I want to apologise for not being present on your special day, as I had to attend an urgent meeting in London. I tried my best to reschedule the meeting , but I was unable to do so. I have sent you a special gift from Erapale family, which should arrive in two day. I would like to suggest that we meet on your long-awaited concert. I hope you accept my apologise. Best regards, [Your Name]
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AI Feedback

Form:

The email is 88 words long, which is between 30 and 90 words.

Content:

The email adequately addresses the topic by apologizing, explaining the reason for absence, and suggesting an alternative plan.

Grammar:

There is a grammatical error with 'apologise' instead of 'apology' and 'apologize'.

Spelling:

There is one spelling error: 'apologise' should be 'apologize' (American English) or 'apology'.

Vocabulary Range:

The vocabulary is appropriate but not extensive, with some idiomatic expressions like 'fit as a fiddle'.

General Linguistic Range:

The language range is sufficient but lacks precision in some areas.

Development Structure Coherence:

The email is well-structured with a clear introduction, body, and conclusion.

SCORE 10/15

Dear John, I hope this email finds you well. Firstly, I want to send my apology through this email, because I did not attend your birthday party due to an urgent work commitment. I know you were very excited about the party because all of our college friends were coming together. Secondly, I am writing because next week, I am planning a trip to Niagara Falls. Apart from this, I already called all of our friends and they want to come. Please let me know your response, I am looking forward to it. Your friend, [Your Name]
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AI Feedback

Form:

Word count (93) is between 50–120 inclusive.

Content:

Fully addresses the task by apologizing and suggesting an alternative plan.

Grammar:

Mostly accurate grammar with only minor errors.

Spelling:

Maximum of two spelling or typing errors.

Organization:

Well-structured with logically presented ideas and smooth transitions.

Email Convention:

Correct email formatting with appropriate structure and tone.

Vocabulary Range:

Some appropriate vocabulary, but lacks precision.

SCORE 9/15

Dear Kamal, I hope you are doing well. I am writing to sincerely apologise for not attending your birthday party last night, even though you personally invited me and requested my presence. unfortunately, I was unable to come due to my mom's health condition. I had to rush her to nearest hospital, where she was admitted for two days. I stayed with her to provide moral support and hoped for the best, this situation was completely unexpected. I truly hope you understand my situation and accept my sincere apology. I hope you are no longer upset about my absence, and I look forward to catching up soon. let me know if you are free on Monday. Warm wishes, [Your Name]
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AI Feedback

Form:

Word count (115) is within the range of 50-120.

Content:

Fully addresses the task with apology and alternative plan to meet.

Grammar:

Noticeable grammatical errors such as capitalization and punctuation issues.

Spelling:

Maximum of two spelling or typing errors.

Organization:

Some organization present, but transitions between ideas could be clearer.

Email Convention:

Correct email formatting with appropriate structure and tone.

Vocabulary Range:

Some appropriate vocabulary, but lacks precision and variety.

SCORE 9/15

Subject: Apology for my absence at your birthday party Dear Abhishek, I hope this message finds you well I am writing to apologize for not being able to attend your party because I had a really important work job that needed to be taken care. To provide more context on the same day as your birthday I had a flight for an office meeting which I was supposed to lead and I really had my hands full at the time. I would really appreciate it if we can plan a day out just you and me to celebrate your birthday knowing well that it won't be the same. Thank you for your time and attention. I look forward to your response. Best regards, [Your Name]
sparkle icon

AI Feedback

Form:

Word count (119) is within the 50-120 inclusive range.

Content:

Fully addresses the task by apologizing and suggesting an alternative plan.

Grammar:

Noticeable grammatical errors such as missing punctuation and awkward phrasing.

Spelling:

Maximum of two spelling or typing errors.

Organization:

Some organization present, but transitions between ideas are not smooth.

Email Convention:

Correct email format with appropriate subject, greeting, and closing.

Vocabulary Range:

Some appropriate vocabulary, but lacks precision and variety.

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