APS Certificate Germany for Indian Students: Fees & Documents

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Germany is a top destination for international students, offering a world-class education and exciting cultural experiences. But if you’re an Indian student with your sights set on German universities, there’s an important step you need to take first: obtaining the APS certificate.

This blog post will be your one-stop guide to navigating the APS certificate process.

We’ll break down what the APS certificate Germany for Indian students is, why it’s mandatory for Indian students, and how to go about securing it. We’ll also provide valuable tips to ensure a smooth application experience.

So, buckle up and get ready to start your German study abroad journey!

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What is an APS Certificate Germany?

The APS certificate Germany, issued by the Academic Evaluation Centre (APS), is a crucial stepping stone for Indian students (along with those from Vietnam, China and Mongolia) who dream of pursuing higher education in Germany. 

It acts as a gateway document designed to ensure your academic qualifications’ authenticity and equivalence.

Here’s a deeper dive into what the APS certificate Germany for Indian students signifies:

  • Verification of Educational Credentials: German universities rely on the APS certificate to confirm the validity of your transcripts, mark sheets, and diplomas. The APS meticulously examines these documents to ensure they originate from recognized institutions and reflect a legitimate academic journey.
  • Equivalence Assessment:  The German education system has its own standards and expectations. The APS certificate goes beyond just verifying authenticity. It assesses whether your Indian qualifications align with the German system, ensuring you meet the entry requirements for your chosen program.
  • Standardised Process:  With a high volume of international applicants, Germany leverages the APS to streamline the process. The APS certificate establishes a uniform evaluation system, ensuring a fair and consistent assessment for all students from these specific countries.
  • Visa Application Necessity: Since November 2022, the APS certificate has become an essential part of your German student visa application. Without this document, your visa application will likely be incomplete and could face delays or even rejection.

In essence, the APS certificate bridges the gap between your Indian educational background and the German university system.

It acts as a trusted verifier, ensuring a smooth transition for qualified students to embark on their academic journey in Germany.

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Steps to Obtain an APS Certificate Germany

While the APS itself is located in Germany, you won’t actually apply for the certificate there. The process is handled by regional branches specifically designated for applicant countries. 

Here’s a breakdown of the steps to obtain an APS certificate for studying in Germany, specifically focusing on the process for Indian students:

1. Gather Information and Documents:

  • Start by logging into the official APS India website. This is your central hub for all application details, including downloadable checklists for required documents.
  • These documents typically include attested copies of your transcripts, mark sheets, diplomas, and any relevant certificates like proof of language proficiency (German or English). Make sure you understand any translation requirements – documents in languages other than German or English may need certified translations.

2. Online Registration and Fee Payment:

  • Head back to the APS India website and register online. This creates your applicant profile and allows you to initiate the application process.
  • The application process involves a fee, which you can pay online through the website. Be sure to check the current fee amount, as it can change.

3. Complete and Submit the Application:

  • Once registered, you’ll be able to download and complete the application form electronically.
  • Print the completed application form, sign it, and prepare attested copies of all your documents according to the APS India checklist. Double-check for completeness and accuracy before submission.

4. Submitting Your Application:

  • You have two options for submitting your application:
    • Courier: This is the most common method. Package your application securely, including the signed form, attested copies, and any additional documents requested by APS India. Send it via a reliable courier service with tracking capabilities.
    • In-person Submission (limited availability): In special cases, APS India might offer limited in-person submission windows at their reception desk. Check their website for updates on this option.

5. Processing and Timeline:

  • Once your application reaches APS India, they will meticulously examine your documents for authenticity and equivalence. This process can take several weeks, so plan accordingly.
  • Regularly check the APS India website using your login credentials to track the progress of your application.

6. Receiving Your APS Certificate:

  • Upon successful evaluation, APS India will send your official APS certificate directly to you via courier. This certificate is a vital document for your German student visa application.

Additional Tips:

  • Start planning early. Don’t wait until the last minute to gather documents and initiate the application process. Factor in processing times to avoid delays in your overall study abroad timeline.
  • Ensure the authenticity of all your documents. Any discrepancies or doubts about validity could lead to application rejections.
  • Carefully review the APS India website for the latest information, fee structures, and any updates to the application process.

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APS Certificate Germany for Indian Students: Fees & Documents

APS certificate Germany fees

The APS Certificate Germany fee amounts to INR 18,000. To proceed with payment, you must transfer the fee to the following account. 

It is imperative to input the bank details accurately.

Bank Details for INR Transfer:

Account Holder: Embassy of Federal Republic of Germany – Wiss
Account Number: 0946426766
Bank Name: Kotak Mahindra Bank
IFSC Code: KKBK0000182

Note: It would be best to retain the transaction receipt for any future requirements.

Validity & Processing Time of APS Certificate Germany

An APS Certificate remains valid indefinitely upon issuance. The Academic Evaluation Centre (APS India) endeavours to process all applications promptly. Please note that processing typically takes approximately 3 to 4 weeks. 

However, it’s essential to note that APS digital certificates issued after April 2023 have a validity of three years, necessitating re-issuance after that. 

Note: This certificate is universally accepted for applications to German universities.

Documents required for APS certificate Germany

This section will be your one-stop guide to understanding the document requirements for the APS certificate at various study levels. 

We’ll break down exactly what you need to provide, from your school leaving certificates to language qualifications, ensuring a smooth application process for your German academic adventure.

Documents required for APS certificate Germany Applications after Class XII

Printed and duly signed application form with passport-size photo (not older than 6 months
Copy of APS fee transfer receipt
Copy of Aadhaar Card with linked mobile number.
Copy of passport. (1st and last page)
Copy of Class X Marksheet and Certificate
Copy of Class XII Marksheet and Certificate. If the certificate has not yet been issued, the Provisional Certificate issued by the school will be accepted (Not older than 3 months).
Proof of participation in a Pre-University Entrance Exam (if applicable)
Copy of TestAS Results (Core and Subject-specific)
Copy of Language Certificate – German and/or English

Documents required for APS certificate Germany Applications after Class XII with passed JEE Main and Advance

Printed and duly signed application form with a passport-size photo (not older than 6 months)
Copy of APS fee transfer receipt
Copy of Aadhaar Card with linked mobile number.
Copy of passport. (1st and last page)
Copy of Class X Marksheet and Certificate
Copy of Class XII Marksheet and Certificate. If the certificate has not yet been issued, the Provisional Certificate issued by the school will be accepted (Not older than 3 months).
Proof of passing the Joint Entrance Examination (JEE) Main and Advanced along with the Admit Card
Copy of Language Certificate – German and/or English

Documents required for APS certificate Germany Applications enrolled in a Bachelor’s course

Printed and duly signed application form with a passport-size photo (not older than 6 months)
Copy of APS fee transfer receipt
Copy of Aadhaar Card with linked mobile number.
Copy of passport. (1st and last page)
Copy of Class X Marksheet and Certificate
Copy of Class XII Marksheet and Certificate. If the certificate has not yet been issued, the Provisional Certificate issued by the school will be accepted (Not older than 3 months).
Copy of all Bachelor mark sheets for the first year of studies.
Copy of TestAS Results (Core and Subject-specific)
Copy of Language Certificate – German and/or English

Documents required for APS certificate Germany Applications with Bachelor’s/Master’s Degree

Printed and duly signed application form with a passport-size photo (not older than 6 months)
Copy of APS fee transfer receipt
Copy of Aadhaar Card with linked mobile number.
Copy of passport. (1st and last page)
Copy of Class XII mark sheet and certificate.
Copy of Class XII admit card, if available.
Copy of mark sheets of all semesters.
Copy of the bachelor’s degree. If the degree has not yet been issued, the provisional certificate issued by the College will be accepted. (Not older than 1 year)
Copy of the Master’s degree and transcripts. (if applicable)
Copy of language certificate – German and/or English

Wrapping Up

The APS certificate Germany for Indian students may seem like an additional hurdle, but it’s an important step towards achieving your dream of studying in Germany

By understanding its purpose and following the application process outlined above, you can obtain this vital document and open doors to world-class education and an enriching cultural experience.

Remember, starting early, ensuring document authenticity, and staying informed through the APS India website are key to a smooth application process. 

With careful planning and these helpful tips, you’ll be well on your way to conquering the APS certificate Germany for Indian students and starting an unforgettable academic adventure in Germany.

So, what are you waiting for? Get prepared, gather your documents, and take the first step towards German academic excellence!

If you need more clarity, you can always connect with LeapScholar’s expert counsellors by booking a free counselling session today!

Frequently Asked Questions

  • Q. What is an APS Certificate Germany, and why do Indians need it?

    A. The APS Certificate (Akademische Prüfstelle) is a document crucial for Indian students aspiring to pursue higher education in Germany. It serves as an official validation of the equivalence of Indian academic qualifications to the German education system. This certification is fundamental for Indian students to establish their eligibility for admission to German universities and programs.

  • Q. Who needs an APS Certificate Germany in India?

    A. Indian students with foreign academic credentials, particularly those from India, who wish to pursue studies in Germany need to obtain an APS Certificate. This includes students seeking both undergraduate and graduate-level education.

  • Q. How can Indians apply for an APS Certificate Germany?

    A. Indians can apply for an APS Certificate through the designated Academic Evaluation Centre (APS) in India. The application process typically involves filling out application forms provided by the APS office and submitting required documents such as academic transcripts, degree certificates, and translations of these documents into German or English.

  • Q. What documents are required from Indian applicants for an APS Certificate Germany?

    A. Indian applicants are generally required to submit their academic transcripts, degree certificates, and any other relevant educational documents to the APS office. Certified translators need to translate these documents into German or English to facilitate the evaluation process.

  • Q. How long does it take to process an APS Certificate Germany application for Indians?

    A. The processing time for an APS Certificate application for Indian applicants usually takes around 3 to 4 weeks. However, the exact duration may vary depending on factors such as the volume of applications and the complexity of the evaluation process.

  • Q. Is the APS Certificate Germany valid indefinitely for Indians?

    A. Yes, once issued, the APS Certificate is typically valid indefinitely for Indian applicants. This certificate serves as an assurance of the equivalence of Indian academic qualifications to the German education system and can be used for future academic pursuits or professional endeavours in Germany.

  • Q. Can Indians use the APS Certificate Germany for multiple university applications?

    Yes, Indian applicants can utilise the APS Certificate for multiple university applications in Germany. The certificate serves as evidence of their eligibility for higher education in Germany and can be submitted to various universities as part of the application process.

  • Q. What happens if an APS Certificate Germany for Indians expires?

    A. If an APS digital certificate obtained by an Indian applicant expires after April 2023, they would need to apply for re-issuance after its three-year validity period. This ensures that their qualifications remain valid for continued applications to German universities.

  • Q. What is the cost for Indians to obtain an APS Certificate Germany?

    A. The cost of obtaining an APS Certificate for Indian applicants is INR 18,000. Typically, this fee involves the evaluation of documents and the issuance of the certificate. You can receive the APS Certificate in around 3 to 4 weeks.

  • Q. How can Indians pay the fee for the APS Certificate Germany?

    A. Indian applicants are usually instructed to pay the fee for the APS Certificate via bank transfer to the designated account provided by the APS office. It is essential to ensure accuracy in the transaction details and retain the receipt for future reference.

  • Q. Do Indians need to know German to apply for an APS Certificate Germany?

    A. While knowledge of German is not always mandatory for Indian applicants, having documents translated into German can expedite the evaluation process and facilitate the review by the APS office, thereby enhancing the efficiency of the application process.

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Saket Kohli

An International Higher Ed professional with 7+ years of experience studying, working, and living across three geographies, currently on a mission to share his journey as an International Student.

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